Durham Constabulary Vetting Unit

Durham Constabulary is committed to the maintenance of the highest levels of honesty and integrity, and to the prevention of corrupt, dishonest, unethical and unprofessional behaviour.

Our Force Vetting Policy is based on the below two College of Policing National guidance 

App Vetting

Vetting Code of Practice​


Access Controls - This document explains the correct Access Controls for Staff, Visitors and Contractors.

Vetting Form Guidance - Frequently asked questions about Vetting Process. 


Roles & Responsibilities of the Vetting Unit

The main role of the Force Vetting Unit is to provide a structured process for the vetting of police officers, police staff and non-police personnel with access to Durham Constabulary premises and protectively marked assets and information in compliance with the above College of Policing Vetting APP and Code of Practice.
 

Force Vetting Levels

All force vetting procedures must be underpinned by the completion of successful identity checks.
Authentication is a prerequisite for all levels of force vetting and National Security Vetting.


It is used to confirm an individual’s:
– Identity
– Nationality
– Employment Eligibility
– Residency qualification

There are 3 main levels of force vetting carried out within the Force Vetting Unit:

- Recruitment Vetting (RV)
RV is the initial process for Durham Constabulary Police Officers and Police Staff, including members of the Special Constabulary and is the minimum level of check to ensure access to Durham Constabulary assets, estate and information.

RV clearance will allow regular access to Police assets up to OFFICIAL- SENSITIVE and occasional access to SECRET.

- Management Vetting (MV)
The purpose of MV is to provide a means of assuring that persons serving in ‘designated’ or ‘sensitive’ posts have been assessed as to their reliability and integrity. The procedure therefore serves to reduce the risk of unauthorised disclosure, or loss of, sensitive police assets. 


 MV clearance will allow long term, frequent and uncontrolled access to SECRET and occasional access to TOP SECRET police assets.

- Non Police Personnel Vetting (NPPV)
The purpose of NPPV is to provide a means of ensuring that any persons other than police officers, police staff and members of the Special Constabulary, having physical or remote access to Durham Constabulary premises, information, intelligence, financial or operational assets have been assessed as to their reliability and integrity and therefore suitability for clearance. The procedure serves to reduce the risks of unauthorised disclosure or loss of sensitive Durham Constabulary assets.

NPPV relates to the vetting of individuals who require access to Durham Constabulary premises without constant supervision, and/or police information, corporate databases, data networks or hard copy material, either through direct or remote access. These include, but are not limited to:

• Crime and Disorder partners
• HM Customs and Inland Revenue
• HM Immigration Service
• Third party agents
• Volunteers
• Contractors
• Consultants
• Auditors and Researchers

National Security Vetting Procedures

Please refer to the Vetting APP and Code of Practice with regards to National Security Vetting.

There are 3 levels of National Security Vetting:

-Counter Terrorist Check (CTC)
- Security Check (SC)
- Developed Vetting (DV)

These vetting procedure are carried out by Durham Constabulary Special Branch.

Financial Checks

Financial checks are required for all force vetting levels except low level Non Police Personnel Vetting.


All members of the police service are in a privileged position with regard to access to information and could be considered potentially vulnerable to corruption or coercion.

The purpose of financial checks is to assess whether applicants are, or have been in serious financial difficulty or show signs of financial irresponsibility to the extent they could become vulnerable to financial inducement.

The assessment form allows comparison between the information contained in the financial information provided and that provided by the credit reference agency.

Reviews/Appeals Process

Where applicants are notified of an adverse vetting decision, they will be informed of the existence of the appeal/review procedures.


The following processes are to be used for appeals against, or review of, adverse vetting decisions; that is the refusal, withdrawal or suspension of clearance, and applies to the following forms of vetting:

Recruitment Vetting (review only for external candidates)
Management Vetting
Non Police Personnel Vetting (review only)
National Security Vetting (at all levels)
Transferees and Re-joiners (review only)

Requests for an appeal or a review must be made in writing to the Force Vetting Manager within 28 days of receiving notification of the vetting decision and must come from the applicant themselves.

It should be noted that the Chief Constable reserves the right to refuse employment without giving reason under Section 6 Police Act 1996 and the Police (Scotland) Act 1967.

Aftercare and Renewal of Clearances

All individuals who are subject to the vetting process must report any changes in their personal circumstances which may be of relevance to their clearance. Such changes may include, but are not limited to:

 - Change in home address;
-  Change in partner;
-  Co-habitant details;
- Involvement in a criminal investigation;
- Arrest for a criminal offence;
 - Conviction for a criminal offence;
 - Receipt of a fixed penalty notice;
-  Bankruptcy;
-  Adverse County/Sheriff Court Judgement;
- Entry into an Individual Voluntary Arrangement (IVA);
-  Known/suspected criminal association

Clearance Level
Renewal Period
Force Vetting
Recruitment Vetting (RV)
Every 10 years
Management Vetting (MV)
Every 7 years
Non Police Personnel Vetting Level 1 (NPPV 1)
Every 3 years
Non Police Personnel Vetting Level 2 (NPPV 2)
Every 3 years
Non Police Personnel Vetting Level 3 (NPPV 3)
Every 7 years
National Security Vetting
Counter Terrorist Check (CTC)
Every 10 years
Security Clearance (SC)
Every 10 years
Developed Vetting (DV)
Every 7 years

 

Contacting Us

Vetting Manager:

Detective Inspector David Cuthbert

Postal Address:

Durham Constabulary Counter Corruption & Vetting Unit
Professional Standards and Legal Services Department
Peterlee Police Office
St Aidans Way
Peterlee
Co Durham
SR8 1QR

Telephone: 101 ask for extension 75 2627

Email:  vetting@durham.pnn.police.uk